Documentation and Training Coordinator

Are the Document and Training Coordinator that we need? If you wish to start your year with a new temporary role with one of the largest animal health companies in the world, look no further and apply below.

Joining Elanco means joining a global animal health company with diverse and dedicated professionals who are united by a common purpose: to improve the lives of animals and the people who care for them. You will find an environment that nurtures creativity, fosters collaboration, and rewards initiative. Whether you're a scientist pushing the boundaries of veterinary medicine, a marketer crafting compelling narratives, or an operations expert streamlining processes, your contribution matters.

Our promise to employees: Together, we foster an inclusive culture where everyone can make a difference, encouraging ownership, growth and well-being.

What you will do as a Document and Training Coordinator

• Management of GMP / controlled documentation across the Site to ensure that it remains up to date and in compliance with all relevant procedures.

• Act as the initial point source for any questions and/or support required relating to document creation/revision, training administration and Learning Plan management.

• Controlled printing and issuing of manufacturing documentation, including Batch Production Records Laboratory Workbooks and Production Logbooks to site.

• Provide business support to the areas assuring compliance with relevant Quality and EHS standards. Ensure business continuity.

• Management of GMP / controlled documentation across the Site to ensure that it remains up to date and in compliance with all relevant procedures.

• Act as the initial point source for any questions and/or support required relating to document creation/revision, training administration and Learning Plan management.

• Controlled printing and issuing of manufacturing documentation, including Batch Production Records Laboratory Workbooks and Production Logbooks to site.

• Provide business support to the areas assuring compliance with relevant Quality and EHS standards. Ensure business continuity.

Manage documents through the document management process. Activities include:

• Issuing documents according to periodic review schedule.

• Revising documents as and when requested by document owners or authors.

• Providing support to authors, assisting with formatting of documents, completion of forms such as Controlled Document Change Request Form.

• Track documents throughout the change process, liaising with authors to ensure target due dates for review and approval are met.

• Enforce rules between approval and effective dates for documents which need to be trained out.

• Make effective documents available to teams and (if required) controlled paper copies ready for collection and signing for.

• Prioritising and supporting team and individual learning plans

• Conduct L&D induction for transfers and new starters to provide orientation around use of E-Learning system, re-prioritisation of Learning Plans, how to book instructor led training courses and working with Supervisors to ensure employees meet the 100% compliance.

• Maintain Learning plans by processing training records

• Assist Supervision with training metrics reports (as requested or agreed with local leadership) bringing any specific items of concern to their attention.

• Systems/Process Support to team

• Use of electronic document management system (EDMS) for controlling documents and electronic quality management system for training record updates.

• Basic troubleshooting within EDMS.

Prior and supporting team and individual learning plans

• Conduct L&D induction for transfers and new starters to provide orientation around use of E-Learning system, re-prioritisation of Learning Plans, how to book instructor led training courses and working with Supervisors to ensure employees meet the 100% compliance.

• Maintain Learning plans by processing training records

• Assist Supervision with training metrics reports (as requested or agreed with local leadership) bringing any specific items of concern to their attention.

Systems/Process Support to team

• Use of electronic document management system (EDMS) for controlling documents and electronic quality management system for training record updates.

• Basic troubleshooting within EDMS.

• Assist document owners and authors to enable understanding of the process for creation/revision of controlled documents and associated training.• Assist document owners and authors to enable understanding of the process for creation/revision of controlled documents and associated training.

Filing and archiving of documents

• Maintain paper files for documents as required, ensuring all appropriate documentation are filed appropriately.

• Assist in the maintenance of site archive as required in accordance with local SOP and provide support for document retrieval during audits

Printing of Batch Production Records and Laboratory Workbooks for the site. This activity will encompass the following tasks

• Ascertain the weekly demand for these documents

• Print check and bind the documents as required

• Log and issue documents to the appropriate departments

Continuous Improvement

• Assist in improvement activities to the document management and training process.

Embrace new technologies / systems designed to improve the document management and training process.

Continuous Improvement

• Assist in improvement activities to the document management and training process.

Embrace new technologies / systems designed to improve the document management and training process.

What you will need to be our Document and Training Coordinator

• Proficient in Microsoft Word Excel and Powerpoint
• Experience in using Veeva Quality Doc and Success Factors
• At least 2 years in a similar role
• Experience of working in a highly regualted indistry